Studio Policy

Upon signing up for lessons, the student/parent will be asked to read the studio Policies & Procedures and sign/date the document. By signing, you agree to respect and abide by the studio’s current policies as long as the student is taking lessons with the instructor. If a new version of the policies is issued, the instructor will provide a copy with the changes highlighted.


General Information: Weekly private lessons are offered in 30, 45, or 60-minute sessions, depending on the student’s age/level. 

At The Studio: Students are expected to arrive for lessons on time with all their materials and music. Parents and siblings may quietly peruse the waiting area, wait in their vehicle parked on the street, or run errands so long as they return to pick up their student in a timely fashion. To discuss student progress, parents are welcome to talk with the teacher during the first five minutes of the student's lesson – but not afterwards, in order to respect the next student's time slot. 

Practice and Instrument: Private students are expected to practice daily on a well-maintained acoustic piano. Acoustic pianos should be tuned twice a year (January and June are the best times).  

Materials: Students are recommended to use a canvas tote bag to carry books to and from lessons. The student will be given an assignment notebook at their first lesson, which will be used keep track of assigned pieces and practice suggestions/goals for each week. The teacher will obtain all needed books and materials, the cost of which is covered within the tuition payments. 

Calendar and Schedule:  For a full schedule of events and holidays, please reference this calendar. The teacher does not teach during the week of Thanksgiving, the week before or December 25-26 (make-up lessons will be available Dec. 27-28), the week of spring break, April 2 through April 8, the week of the 4th of July, nor the last two weeks in August (20-31)).  The other unpaid three (3) weeks of the year are reserved for the teacher to take off from lessons as needed (due to performance conflicts, extreme illness, teacher conference attendance, family emergency, etc). If the teacher chooses not to use the three “flex weeks,” the student benefits by receiving those lessons free. Students are welcome to join the studio at any time throughout the year and tuition will be adjusted accordingly. As of now, lessons are available Monday-Wednesday from 2:30-7:30 and are being scheduled on a first come, first serve basis. And remember, the first lesson is free!

Makeup Lessons: Due to the teacher's limited availability, makeup lessons cannot be guaranteed. However, if an absence arises due to unforeseen situations such as an accident or family emergency, the student may schedule a make-up lesson at any time during an opening in the calendar. The student and parent are responsible for finding an open slot to schedule the make-up lesson. This can be done by signing into your My Music Staff account and reserving an open slot that fits in your schedule. There is no time limit on re-scheduling a make-up lesson, as long as it happens before August 20, 2018, when the studio schedule re-sets for the next year. Please be courteous to the teacher and fellow students by notifying the teacher at least 24 hours in advance regarding any known upcoming absences and cancelling your lesson in the My Music Staff Calendar. If the roads are impassible due to weather or a student is contagiously ill but feels well enough to play, having a lesson via Skype or FaceTime is a viable option for that week.  

Tuition and Payment: Tuition is divided into equal monthly installments, due on or before the 1st of each month. Invoices will be sent by email on the 22nd of each month: the student is responsible for delivering tuition on or prior to the 1st of the next month. Late payments will incur a late fee of $1 for each day late. The teacher reserves the right to raise fees at the beginning of each academic year. Tuition may be paid via cash/check, automatic check using your bank’s online bill pay, or credit card/debit card via Stripe.  

Summer Months: During the summer months (June 4 through August 17), private students are expected to continue taking lessons; however, they have two options: 

  1. 6 lessons scheduled as convenient for the student and teacher, plus two 3-day summer camps (one in June and one in July). Summer camp themes vary each year. Examples: Music Theory Boot Camp, Musical Olympics, Music History Blast From The Past, etc. 
  2. Or, students may continue weekly lessons (10 in total) as normal.  Students who choose this option may also participate in one or more summer camps for a nominal fee. 

Not only does the teacher feel strongly about the value of continuing the student's musical education throughout the summer months, but the teacher's livelihood depends upon a regular income throughout the summer months because the tuition rate has been determined based on a 12-month calendar.  For these reasons, if a student does not continue lessons through the summer, the student unfortunately cannot be guaranteed a spot in the schedule in the Fall especially if there is a waiting list. 

Discontinuing Lessons: Every student stops taking lesson at some point. Ideally, this decision is made thoughtfully with plenty of discussion between the teacher, parent, and student so that lessons can cease with a positive sense of closure.  For this reason, the teacher asks for one month’s notice prior to discontinuing lessons. However, the teacher respects the student’s right to end lessons at any time.  Note: At the discretion of the teacher, students may be dismissed at any time if they have unpaid tuition, an excess amount of absences/unprepared lessons, or if they show a lack of interest. 

Parent Participation: Parents are encouraged to be supportive and active participants in practice at home. Parents are also encouraged to attend and quietly observe lessons once a month or more.  

Communication:  

  • My Music Staff: Upon signing up for lessons, you will receive your login credentials, access to the lesson calendar, your lesson schedule, download files I provide, view past attendance and more! Paying tuition online is also available through My Music Staff. 
  • Studio Newsletters: Upon signing up for lessons, your email will be added to the email list to receive e-newsletters once or twice a month.  
  • Studio Website: Visit www.wholenotebk.com to find these studio policies, the studio calendar, and more.  
  • Facebook Page: "Liking" the studio’s Facebook page will allow you to see occasional announcements, photos, videos, quotes, and more. 
  • YouTube Channel: coming soon! Here you will be able to view videos of student performances, posted only with student/parental permission.  These YouTube videos are often shared on the facebook page and featured on the studio website.  

The best way to contact the teacher is via email, which will be promptly returned with an email reply or phone call. Phone calls are also welcome, especially on weekdays between 10am and 1pm. The teacher always welcomes emails or text messages from students during the week if they have questions regarding their assignments or other matters.